Privacy Policy

This Privacy Policy explains how SchoolKaterynaDoletska (hereinafter referred to as the "Project", "we", "us") collects, uses, stores, and otherwise processes the personal data of students and other users (hereinafter referred to as "Students", "you") in connection with the use of the Project, its courses, educational programs, and related services.

The Project may be a school, educational organization, online school, company, expert, course author, or another project that provides educational and/or informational services.

The Project is the Data Controller with respect to personal data processed for the purposes of the Project's activities.

To provide certain features, the Project uses the KWIGA platform provided by TUTERIA VCC. With respect to personal data processed through KWIGA on behalf of the Project, KWIGA acts as a Data Processor. The processing of such data is governed by the agreement between the Project and KWIGA and applicable data protection laws. 

In some cases, KWIGA may independently process certain personal data as a separate Data Controller, for example, to ensure the security and stable operation of the Platform, prevent fraud and abuse, comply with legal obligations, and establish, exercise, or defend legal claims. Such processing is governed by https://kwiga.com/privacy-policy

What data we process

Depending on the features used by the Project, the following categories of personal data may be processed:

• first name, last name, email address, phone number, and other registration data;

• account and profile data, including the profile image and account or profile ID;

• information about purchased or provided courses, products, and educational programs;

• learning data, including progress, test results, assignments, comments, grades, points, achievements, and certificates;

• messages and other materials that you send or receive through private and group chat features;

• information about orders, payments, refunds, and other transactions related to the purchase of products or services;

• technical data required for the operation and security of the Services, including IP address, browser and device data, and other technical information;

• other data that you voluntarily provide to the Project or that is required to provide the features you use.

The Project processes only the data necessary for the relevant purposes.

The Project does not require special categories of personal data unless expressly required by the relevant service. Please do not provide special categories of personal data through the Platform unless this is necessary to provide the relevant service and required by law. 

Source of data

Personal data may be provided directly by the Student, transferred to the Project by an administrator, Project employee, or another authorized person acting within the scope of the Project's activities, or generated automatically while using the Platform. 

Why we use personal data

We may use personal data for the following purposes:

• registering and managing your account;

• providing access to the Project's courses, educational programs, and other services;

• processing orders and payments;

• providing customer and learning support;

• communicating with Students, including through private and group chats;

• tracking and administering the learning process;

• sending service messages related to the use of the Project, orders, and learning;

• sending marketing messages where permitted by applicable law and where a necessary legal basis exists;

• ensuring security and preventing fraud and abuse;

• improving the quality and functionality of the services provided;

• complying with legal and regulatory obligations;

• establishing, exercising, or defending legal claims.

Legal bases for processing

Depending on the purpose and nature of processing, the Project processes personal data on the following legal bases:

• entering into and performing a contract with the Student, including for registration, providing access to courses and services, processing orders, and organizing training;

• compliance with legal obligations, applicable to the Project;

• the Project's legitimate interests, including ensuring the security and stable operation of services, preventing fraud and abuse, improving services, and establishing, exercising, or defending legal claims;

• the Student's consent, when processing is based on consent. 

If processing is based on consent, the Student may withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before its withdrawal.

Automated decision-making and profiling

The Project does not make decisions based solely on automated processing, including profiling, that have legal or other similarly significant effects on the Student. 

Chats and messages

When using private and group chats, the Project may process messages sent and received by the Student to enable communication and provide services.

Students can edit and delete their messages in accordance with the Platform's available functionality. When a chat is deleted, the initiator's messages are deleted immediately, while the other participant retains access to their messages. If the chat has not been deleted by the other participant earlier, the remaining chat data is automatically and permanently deleted from the Platform after 30 days. 

Transfer of personal data

Depending on the functions used by the Project, personal data may be transferred to KWIGA and other service providers required to operate educational, payment, communication, technical, and analytics functions. 

• KWIGA as the platform that supports the LMS and other Project functions;

• payment and financial services;

• email and communication services;

• video hosting, webinar, and other educational services;

• analytics and technical services;

• other service providers connected to or used by the Project.

Such recipients receive access to personal data only to the extent necessary for the relevant purpose and in accordance with applicable data protection requirements.

The Project may also independently connect third-party services. The processing of personal data by such services may be governed by their own privacy policies. 

International data transfers

Where international transfers of personal data are necessary, the Project uses safeguards provided for by applicable law, including adequacy decisions, standard contractual clauses, or other legally permitted safeguards. 

Data retention and deletion

The Project retains personal data no longer than necessary to achieve the purposes for which it was collected, unless a longer period is required by law or necessary to establish, exercise, or defend legal claims.

The retention period for personal data is determined based on the purpose and nature of processing, the duration of training or service provision, legal requirements, and the need to protect the Project's rights and legitimate interests. Special retention and deletion periods may apply to certain Platform functions. 

Deleting or discontinuing use of an account does not necessarily mean that all data will be deleted immediately if certain data must be retained by law or to protect the Project's rights and legitimate interests. 

The relevant DPA terms and deletion mechanisms available on the Platform also apply to Service Data processed by the Project through the KWIGA platform.

Your rights

Depending on applicable law, the Student has the right to:

• access their personal data;

• correct inaccurate or incomplete data;

• request the deletion of personal data; 

• request restriction of processing;

• object to the processing of personal data for direct marketing purposes;

• receive their personal data in a structured, commonly used, and machine-readable format where required by law;

• withdraw consent if processing is based on consent;

• lodge a complaint with the competent data protection authority.

If personal data is processed through the KWIGA platform on behalf of the Project, requests related to such data must be directed to the Project as the Controller. 

To exercise their rights or obtain additional information about the processing of personal data, the Student may contact the Project using the contact details provided below.

Minors' data

If the Project provides services to minors, their personal data is processed in accordance with applicable legal requirements, including specific requirements for parental or legal guardian consent.

Changes to the Privacy Policy

The Project may update this Privacy Policy from time to time. The updated version will be published on this page. In the event of material changes, the Project may also notify Students in the manner required by law. By using and registering with the Project, you confirm that you have read this Privacy Policy.

Contact details

Personal Data Controller:
KaterinaDoletskaVetSchool
veterinary.school.education.k@gmail.com
+380939725878
Київ

For questions about personal data processing and exercising rights provided for under applicable data protection law, the Student may use the contact details above.